by: Modern Vintage Events

Oh the dreaded guest count– I’m pretty sure it’s the bane of just about every couple’s existence when planning their wedding! Well, our friends from Modern Vintage Events are here today to shed a little more light on why the guest count does indeed COUNT…  

When budgeting for a wedding, did you know that your guest count is one of the biggest factors to consider? Think about it. When inviting someone to your wedding, you are first asking them to come and witness your marriage and the commitment you are both making to each other. Yay! After those handwritten, heartfelt wedding vows are said though, you’re inviting them to a party. The party of your life, right? And that shindig comes with a hefty price tag.

The Guest Count Counts: Your Wedding Guest List via


How Exactly Does Guest Count Affect My Budget?

When you ask someone to join this kick butt celebration of yours, you are effectively taking them out to dinner — at a pretty nice restaurant. So, let’s take 100, 200 or even 300 of your closest friends and family out to a nice dinner in your town. What would the cost for that look like? Then consider this: instead of just taking them out to a delicious meal in a nice restaurant, you now also have to pay for the table where they are sitting, the chair they are sitting in and oh, the fork in their hand. You are building this restaurant right inside your venue for one night only. The ULTIMATE pop up. With each guest you add, that’s another chair, another fork, another glass of wine (or four).

Sounds a bit daunting, when put that way, right? I promise we’re not trying to scare you. However, we do strongly suggest taking a long hard look at your guest list. Ask yourself, “Is this person truly close to me? Or is this an acquaintance I’m likely to not have contact with a year or two from now?” If you just can’t imagine having your wedding day without every. single. one. of your super close 250 besties and your budget supports it, then more power to you! It will be an epic party for sure. But, if you’re planning your wedding with budget always in mind, choosing not to invite your third cousin’s boyfriend of the minute or your former first grade teacher might really help that bottom line.

The Guest Count Counts: Your Wedding Guest List via

So Who Should I Invite To My Wedding?

Invite the people that truly matter. Make sure your family is there. Make sure your close friends (new and old) are there to celebrate with you. Think about people you keep in touch with on a regular basis. Who’s on your Christmas card list? Who do you call on their birthday (Facebook reminders about everyone you know don’t count)? Work acquaintances might need to sit out unless they are also close friends.

The Guest Count Counts: Your Wedding Guest List via

Rebecca Adler Photography

Do I Need to Invite My Parents’ Friends?

Simply put, no. We do know this can be a touchy subject though, because oftentimes parents are heavily involved in the budgeting and are helping to pay for the wedding. We suggest trying to give them a certain number to shoot for when inviting their friends. For example, each set of parents gets to invite 10-20 people outside of family members that would definitely be invited anyway. We get it – it’s a big day for them too and they also want their friends to join in celebrating you. In the end though, the day is about the two people getting married and we feel they should have more of a say in the final guest list.

The Guest Count Counts: Your Wedding Guest List via

Rebecca Adler Photography

How Many People Will Actually Come?

In our experience, estimating 60-70% attendance from your original guest list is usually a pretty safe bet. If everyone invited lives in town, that number might be slightly higher, possibly more like 75%. If almost all of the guests are traveling from out of town, then it might be slightly lower. If you live in a hot destination city, that could bump up the numbers a bit as well. However, we still usually see numbers around the 70% range. That means if you send invitations to 100 guests, you can estimate that 70 of them will attend the wedding.

The Guest Count Counts: Your Wedding Guest List via

Rachel Moore Photography


In the end, the most important thing is to make sure you are surrounded by those you truly love. How often do you have all  your people in the same place at the same time. The more intimate you keep that list, the more you budget (and maybe your parents) will thank you.

xoxo Jessie + Becca, Modern Vintage Events

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